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Administrative Associate III

Company: Texas A&M University - Commerce
Location: Commerce
Posted on: November 22, 2021

Job Description:

Job Title
Administrative Associate III

Agency
Texas A&M University - Commerce

Department
Leadership Engagement & Development

Proposed Minimum Salary
Commensurate

Job Location
Commerce, Texas

Job Type
Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the "My Experience" page has a section provided "Attachments (Resume/CV, References, Cover letter, etc.)" to upload required documents.

  • Use the Upload button to add each document.
  • You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
  • All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
  • Incomplete or improperly submitted applications may be excluded from consideration.

    Please provide the following documents:
    • Cover Letter
    • Resume/CV
    • Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
    • Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
      Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at .

      SUMMARY:

      The Administrative Associate III, under general supervision, provides routine administrative support work.

      DUTIES & RESPONSIBILITIES:
      • Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.
      • Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.
      • Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
      • Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
      • Makes arrangements for meetings, appointments, conferences, and travel.
      • Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
      • May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff.
      • Preparation of departmental scholarship for GANTS, working with campus partners to submit and update/renew tuition and book scholarships.
      • Maintain pro-card and travel card.
      • Works with Budget Office staff for allocation of various funds and creation of new budget accounts.
      • Tracks expenditures from various budget accounts and assure all expenditures follow the established guidelines, state regulations and university policies.
      • Create and maintain all requisitions/purchase orders for department. Submits all invoices to ensure vendors are paid promptly.
      • Oversees inventory control and trains other staff members as needed. Is designated as Alternate Accountable Property Officer for department
      • Participates in the planning and execution of administrative operations.

        MINIMUM REQUIREMENTS:
        • Education: High school diploma or equivalent combination of education and experience.
        • Experience / Knowledge / Skills: Three (3) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Effective verbal and written communication skills.
        • Ability to: Ability to multitask and work cooperatively with others.
        • Licensing/Professional Certifications: None
        • Physical Requirements: None
        • Other Requirements: None

          PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

          Degree Preferred. Prior experience in higher education. Knowledge of FAMIS, Concur and Texas A&M University-Commerce, policies and procedures.

          SUPERVISION OF OTHERS:

          None

          This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Texas A&M University-Commerce is committed to promotion of diversity and thus all employees are expected to facilitate a work environment that encourages knowledge of, respect for, and ability to engage with those of other cultures or backgrounds. This job description is not an employment agreement or contract. The University has the exclusive right to alter this job description at any time without notice.

          All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

          Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Keywords: Texas A&M University - Commerce, Athens , Administrative Associate III, Administration, Clerical , Commerce, Georgia

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