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Administrative Assistant - CNDR

Company: University of Georgia
Location: Athens
Posted on: May 31, 2024

Job Description:

Posting Details

Posting Details

Posting Number

Working Title
Administrative Assistant - CNDR

VetMed-Ctr for Neuro Dis Res

About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department
The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our .

College/Unit/Department website

Posting Type

Retirement Plan

Employment Type

Benefits Eligibility
Benefits Eligible

Full/Part time
Full Time

Work Schedule

Additional Schedule Information
8:00 am - 5:00 pm, Monday - Friday

Advertised Salary
Starting at $35,000 - Commensurate with experience

Posting Date

Open until filled

Closing Date

Proposed Starting Date

Special Instructions to Applicants

Location of Vacancy
Athens Area

EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (

USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Position Information

Classification Title
Administrative Specialist / Coordinator



Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary
With minimal supervision, this position provides direct support to the Director, all faculty, staff, post-docs, graduate students, business manager and HR Specialist of CNDR.

Knowledge, Skills, Abilities and/or Competencies

Physical Demands
Sit or stand for long periods of time and lift up to 20 lbs.

Is driving a responsibility of this position?

Is this a Position of Trust?

Does this position have operation, access, or control of financial resources?

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the .

Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the .


Perform secretarial duties:

  • Answer telephone/greet visitors; be first point of contact for the CNDR.
  • Copy, scan, email, fax and file documents.
  • Maintain an organized filing system for CNDR correspondence, documents, and forms including correspondence with the graduate school and department.
  • Monitor and order laboratory and office supplies for CNDR members, including processing electronic purchase and payment requests, which requires familiarity with CNDR chart strings and knowing the appropriate accounts for billing.

    Percentage of time


    • Process purchases and check requests and prepare travel authorizations and reimbursements in OneSource.
    • Manage FedEx and UPS pick-ups and order mailing supplies.
    • Order, receive, sort and deliver perishable packages to laboratory staff and maintain and update the inventory of chemicals, research supplies, and equipment.

      Percentage of time


      • Prepare reports, memos, letters, financial statements, newsletters, CNDR seminar flyers, or other documents, using word processing, spreadsheet, presentation, graphic design or publication software.
      • Maintain a database of published and unpublished manuscripts, conference abstracts and presentations, funded and pending grants, biosketches, CVs, awards, etc.
      • Maintain graduate and undergraduate lists, inventory of courses, and research reports.
      • Assist with maintaining and frequent updating CNDR and faculty web pages using website-editing software.

        Percentage of time


        • Assist with preparations for guest speakers visits and luncheons.
        • Organize weekly and monthly meetings among CNDR faculty and students.
        • Accurately record and prepare drafts of CNDR faculty meeting minutes as well as Dr. Kanthasamy meetings.
        • Other duties as assigned.

          Percentage of time

Keywords: University of Georgia, Athens , Administrative Assistant - CNDR, Administration, Clerical , Athens, Georgia

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