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ADMINISTRATIVE ASSOCIATE I

Company: The University of Georgia
Location: Athens
Posted on: May 17, 2019

Job Description:

Posting Details Posting Details Posting Number S02544P Working Title ADMINISTRATIVE ASSOCIATE I Department Student Aff Dean of Students About the University of Georgia The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state's oldest, most comprehensive, and most diversified institution of higher education ( http://www.uga.edu/ ). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University's enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information n/a Advertised Salary $24,500-$26,400 Posting Date 05/09/2019 Open until filled Yes Closing Date Proposed Starting Date 06/10/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Position Information Classification Title Office/Clerical Assistant Pay Grade FLSA Job Family Administrative FTE 1.0 Minimum Qualifications Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons. Preferred Qualifications Position Summary The mission of the Tate Student Center is to enhance the educational experience for all students and to help build a sense of campus community through a wide variety of programs, services and facilities for individuals and student groups. The Tate Student Center consists of the following areas: University Union, Student Government Association, Facilities Management, Pandora Yearbook, WUOG (the student radio station), Marketing & Public Relations and Campus Reservations (comprised of Reservations, Event Services and Technical Services). The Tate Student Center staff operates facilities within the following buildings: Tate Student Center, Memorial Hall, Legion Pool/Field, UGA Chapel, Scott Hall, Quarters A. This position reports to the Associate Dean of Students & Director of the Tate Student Center and is responsible for providing administrative support for the Tate Student Center and the Dean of Student's Administrative Office. Knowledge, Skills, Abilities and/or Competencies Must possess strong organizational skills. - Excellent verbal and written communication skills. - Strong customer service skills. - Working knowledge of Microsoft Office Suite, Web functions, and basic web interface systems. - Must have the ability to work as a member of a high-paced team. - Ability to establish and maintain effective working relationships with students, faculty/staff, fellow employees, and general public. Physical Demands Sitting for long periods of time. Occasional lifting of boxes. Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Duties/Responsibilities Duties/Responsibilities Serve as the Administrative Associate for the Associate Dean of Students/ Director of the Tate Student Center, Associate Dean of Students and Director for Student Care and Outreach, Director of Marketing and Communications, Associate Director for Facilities. Maintain calendars of administrative staff, and set up meetings with/for other administrators, faculty, staff and students. Percentage of time 20 Duties/Responsibilities Duties/Responsibilities Manage budget processes such as check/purchase requests, UGAMart submissions, contract/honoraria adjustments, travel authorities, petty cash transactions, reimbursements for staff for four foundation accounts and three administrative accounts. Percentage of time 15 Duties/Responsibilities Duties/Responsibilities Serve as administrative support for the UGA Food Scholarship program; Coordinate correspondence with applicants, donors, and campus partners; Facilitate the award process. Percentage of time 10 Duties/Responsibilities Duties/Responsibilities Provide administrative support for the management of the Freedom of Expression process at the University of Georgia. Percentage of time 10 Duties/Responsibilities Duties/Responsibilities Provide support for the execution of special events and initiatives offered through the Tate Student Center, DOS office. Percentage of time 10 Duties/Responsibilities Duties/Responsibilities Order, receive, and maintain office supplies; Accept applications for various departmental programs. Percentage of time 5 Duties/Responsibilities Duties/Responsibilities Assist with the administrative suite for the Dean of Students office, to include, greeting and assisting students, parents, faculty, staff, and general public in person and/or by telephone, taking messages, answering inquiries and effectively conveying information regarding departmental and/or University programs and services. Percentage of time 5 Duties/Responsibilities Duties/Responsibilities Compose and generate correspondence for the department and/or administrative staff as needed. Utilize word processing and spreadsheets to prepare reports. Percentage of time 5 Duties/Responsibilities Duties/Responsibilities Schedule all administrative weekly staff meetings and make appropriate room reservations. Attend meetings and record minutes. Percentage of time 5 Duties/Responsibilities Duties/Responsibilities Provide support for development efforts to include management of GAIL Database for University Union, Pandora, WUOG, Who's Who, Tate League, Food Scholarship Program, Tate Leadership Scholars, Tate Student Staff, and Miss UGA. Percentage of time 5 Duties/Responsibilities Duties/Responsibilities Send out correspondence to all Deans to collect nominees for the Who's Who in America each fall. Compile list and submit for certification. When certificates are received, distribute to appropriate college or department. Manage email accounts and listservs for DOS and Tate Student Center. Percentage of time 5 Duties/Responsibilities Duties/Responsibilities Maintain emergency contact database for Tate Student Center, Dean of Students Office. Maintain and update, as needed, the departmental organization chart and phone list. Other duties as assigned. Percentage of time 5 Posting Specific Questions Required fields are indicated with an asterisk (). Do you possess a valid driver's license? No Response No Yes Applicant Documents Required Documents Resume/CV Cover Letter Optional Documents

Keywords: The University of Georgia, Athens , ADMINISTRATIVE ASSOCIATE I, Administration, Clerical , Athens, Georgia

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