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Associate Director of UGAF Internal Control and Audit

Company: The University of Georgia
Location: Athens
Posted on: August 27, 2020

Job Description:

Posting Details Posting NumberS05078PWorking TitleAssociate Director of UGAF Internal Control and AuditDepartmentDAR - UGAF Financial AccountingAbout the University of Georgia The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state's oldest, most comprehensive, and most diversified institution of higher education ( ). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University's enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department Division of Development and Alumni Relations The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities. University of Georgia Foundation The mission and purpose of the University of Georgia Foundation is to provide support for the teaching, research, public service and outreach programs of the University of Georgia by means of volunteer leadership and assistance in development and fundraising activities; fiduciary care for the assets of the foundation for the long-term benefit and enhancement of the university; and broad advice, consultation and support to the president of the university. The foundation shall operate as a cooperative organization in accordance with policies of the University System of Georgia Board of Regents. College/Unit/Department website and TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information 8:00am-5:00pm, some evenings and weekends may be required Advertised SalaryNegotiable commensurate qualifications and experiencePosting Date07/31/2020Open until filledYesClosing DateProposed Starting Date10/01/2020Special Instructions to Applicants "Other" Optional Documents accepted with application can include reference letters. Location of VacancyAthens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( Classification TitleAudit ProfessionalFLSAExemptJob FamilyDevelopmentFTE1.00Minimum Qualifications Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications ---BBA in accounting, business administration or related field, CPA license, or a masters in a related field. ---Experience in accounting and/or auditing, with Big 4 audit experience most preferred. Position Summary Reporting to the Senior Director of UGAF Fund Accounting and Financial Reporting of the UGA Foundation, this position is responsible for oversight of all internal controls. The position is involved in supporting presentations to the board audit & governance committee and works closely with the senior leadership team. The position leads all day-to-day control activities and provides functional responsibility over policies and internal controls. The position ensures that the Foundation has the systems and procedures in place to support effective program implementation, reliable financial reporting and conduct clean audits. In addition, the position partners with the CFO, senior leadership, information technology staff, and the University's Internal Audit Division and Finance Division to enhance and better integrate finance, audit, and IT functions. Knowledge, Skills, Abilities and/or Competencies ---Self-starter, takes initiative, and can work independently as well as in a team environment ---Knowledge of investments, trusts, and fund accounting ---Exemplary communications skills (both written and verbal) ---Organizational skills and attention to detail ---Demonstrates a commitment to outstanding customer service ---Advanced computer skills in comparing data and logic ---Knowledgeable of Word, Excel, database management, and email skills ---Exhibits behavior that supports the mission, vision and values of the University of Georgia and the University of Georgia Foundation ---Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct ---In depth knowledge of USG/UGA policies and procedures, UPMIFA, state laws and regulations, GAAP, FASB's, and other technical expertise necessary to manage and report financial activities of an USG affiliated entity responsible for over $1 billion of donated assets. Additional Division Expectations: ---Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment. ---Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation. Physical Demands ---Travel in state, out of state, and internationally, if necessary ---Work evenings and weekends as necessary ---Work in a standard office environment and with standard office equipment ---Sit and work at a computer workstation for extended periods of time ---Work using electronic mail, telephone, face-to-face discussions, paper form correspondence ---Communicate effectively in writing, speaking, and listening ---Organize and establish priorities; Remember detail; Multi-task ---Lift and/or move up to 20 pounds ---Walk, stand, stoop, lift, kneel, climb Is driving a responsibility of this position?Is this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Duties/Responsibilities Duties/Responsibilities Identify Risks Related to Internal Controls Conduct recurring risk assessment of the various UGAF financial processes to assess the effectiveness of the design and operation of existing internal controls. Utilize process mapping to identify process gaps and improvement opportunities and analyze process gaps to determine the root cause of process breakdowns. Report risk management issues and internal control deficiencies identified directly to the Senior Director Fund Accounting and Financial Reporting and CFO of the UGA Foundation. May also review internal control deficiencies with Finance Division support personnel in developing measures to correct deficiencies. Identify areas of strengths and weaknesses and engage in continuous education and staff development regarding internal control best practices. Percentage of time25Duties/Responsibilities Internal Control Implementation & Monitoring Set strategy and goals for Internal Controls, Analysis, and Internal Reporting functions. Implement a risk-based model that ensures appropriate controls, monitoring, and analysis of revenue and expenditures processed by the University of Georgia Foundation, as well as those processed by the University of Georgia or other affiliate organizations on behalf of the UGA Foundation. Implement a risk-based model that ensures appropriate controls for scholarship awards, by partnering with University schools, colleges, and units to develop standard processes for scholarship awards. Develop and maintain documentation of policies and procedures to ensure the proper control environment exist for scholarship awards. Develop and maintain a risk-based model for monitoring gift revenue transactions and provide assistance and review for gifts being submitted to GAC as well as others determined not viable for GAC. Perform analysis and review of transactions to monitor control processes and ensure appropriate recording of transactions. Anticipate inherent, emerging, and actual risks across financial, technology and operational areas. Coordinate internal audits to provide assurance that operating procedures are sound and provide controls effective to ensuring revenue and expenditures follow policy and donor intent. Track results of prior audits to ensure completion of corrective action. Will serve as point person for any internal audits performed by external parties as deemed necessary by the board. Percentage of time30Duties/Responsibilities Policies and Procedures Oversees the maintenance of UGA Foundation policies and review all proposed policy updates, taking appropriate action with the Board of Trustees before finalizing any updates. Oversee compliance with the UGA Foundation policies and procedures. Percentage of time15Duties/Responsibilities Compliance and Regulatory Research and Awareness Research new laws or regulations, working in partnership with KPMG and UGAF Foundation leadership to determine appropriate updates or adjustments to policies and/or control procedures. Ensure UGA Foundation leadership and staff are aware of newly implemented regulations and laws, as well as GAAP and FASB standards, BOR, UGA, and division policy and procedures. Percentage of time10Duties/Responsibilities Insurance Oversee the insurance held by the UGA Foundation, providing regular reviews of the policies in place to ensure the most appropriate insurance is maintained. Provide updates to the insurance provider for any changes made throughout the year that would impact insurance coverage. Continuously review opportunities for insurance, completing any applications necessary and attaining quotes through various providers to meet the insurance needs of the UGA Foundation. Percentage of time10Duties/Responsibilities Support of Foundation Board of Trustees Act as lead in planning for the Audit & Governance Committee for the Foundation Board of Trustees. Provide staff support to the Finance Committee for the Foundation Board of Trustees. Prepare meeting materials, communicate/coordinate with committee chairs and other trustees and prepare meeting minutes for Audit & Governance Committee. Percentage of time10Posting Specific Questions Required fields are indicated with an asterisk (). How did you hear about this vacant position? UGAJobs (UGA's job board) LinkedIn Handshake HigherEdJobs A current UGA employee Other (please provide resource) Applicant Documents Required Documents Resume/CV Cover Letter Optional Documents Other Documents 1

Keywords: The University of Georgia, Athens , Associate Director of UGAF Internal Control and Audit, Executive , Athens, Georgia

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