BUSINESS MANAGER I

Company: University of Georgia
Location: Athens
Posted on: November 18, 2023

Job Description:

Posting Details



Posting Details




Posting Number
S11045P


Working Title
BUSINESS MANAGER I


Department
COE-Educational Theory & Pract


About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.


About the College/Unit/Department
As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.


College/Unit/Department website
https://coe.uga.edu/


Posting Type
External


Retirement Plan
TRS or ORP


Employment Type
Employee


Benefits Eligibility
Benefits Eligible


Full/Part time
Full Time


Work Schedule



Additional Schedule Information
Monday - Friday, 8:00 AM - 5:00 PM


Advertised Salary
Commensurate with experience


Posting Date
10/24/2023


Open until filled
Yes


Closing Date



Proposed Starting Date
12/01/2023


Special Instructions to Applicants
Please attached resume and cover letter. Interview process will include a set of tasks to perform.


Location of Vacancy
Athens Area


EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).





Position Information




Classification Title
Business Operations Professional


FLSA
Exempt


FTE
1.00


Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.


Preferred Qualifications

• 
  
• Bachelors degree in field or experiential equivalent
  
• Strong communication skills
  
• Ability to multi-task
  
• Attention to detail
  
• Knowledge of accounting and budgetary theory, principles and practices;
  
• Knowledge of state and federal laws and regulations pertaining to departmental budgets and accounting practices
  
  
  
  Position Summary
  This is a high level accounting position with responsibility for a complex department. This incumbent reports to the Department Head and will be responsible for all aspects of finance for the department including but not limited to foundation, tuition, state, sales and service, and grant fund types. This employee submits and/or reviews financial transactions, reviews financial ledgers, submits payroll transactions, reviews payroll ledgers for accuracy, and completes all tasks in a timely manner. The person in this role will be proactive in pursuing training and reviewing policy changes.
  
  
  Knowledge, Skills, Abilities and/or Competencies
  
  • 
    
  • Thorough knowledge of UGA policies and procedures.
    
  • Experience with OneUSG Connect, OneSource Financials, and UGA Budget Management.
    
  • Intermediate knowledge of Excel.
    
  • Experience with and knowledge of contract and grant, sales and service, indirect costs, UGA Foundation, and study abroad fund types.
    
    
    
    Physical Demands
    Sit at a desk and work at a computer for extended periods of time.
    
    
    Is driving a responsibility of this position?
    No
    
    
    Is this a Position of Trust?
    Yes
    
    
    Does this position have operation, access, or control of financial resources?
    Yes
    
    
    Does this position require a P-Card?
    No
    
    
    Is having a P-Card an essential function of this position?
    No
    
    
    Does this position have direct interaction or care of children under the age of 18 or direct patient care?
    No
    
    
    Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
    No
    
    
    Credit and P-Card policy
    Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
    
    
    
    
    
    Duties/Responsibilities
    
    
    
    
    Duties/Responsibilities
    
    • 
      
    • Review all financial ledgers on a monthly basis to identify transactional or accounting discrepancies. Take corrective action in a timely manner.
      
    • Manage departmental financial commitments.
      
    • Record any pending transactions in tracking sheets in a timely fashion.
      
    • Compile and tabulate data and complete administrative reports upon request.
      
    • Attend periodic meetings of financial staff in the College and be proactive in continuing training and reviewing policy updates.
      
      
      
      Percentage of time
      30
      
      
      
      
      Duties/Responsibilities
      
      • 
        
      • Assist Department Head and faculty with UGA financials policies and procedures.
        
      • Research, prepare, obtain quotes for, and process all purchase requests.
        
      • Manage supervision travel accounts to ensure timely reimbursements.
        
      • Assist departmental employees with travel authority and expense statement submission. Review to ensure accuracy.
        
      • Process all payment requests in a timely manner.
        
        
        
        Percentage of time
        30
        
        
        
        
        Duties/Responsibilities
        
        • 
          
        • Work closely with Office Manager to ensure funding availability for all positions posted and hired through UGA Jobs.
          
        • Submit funding adjustments in OneUSG Connect for new hires and for funding changes in a timely manner. Process retro payment adjustments if necessary.
          
        • Submit ad hoc salary adjustments in a timely manner when updating an employee's compensation. Communicate any such changes to Office Manager who will update UGA Jobs.
          
        • Process any necessary Manager Self-Service transactions (e.g., terminations, T&L Approver, etc.) in a timely manner.
          
        • Review payroll ledger and financial ledger on a monthly basis to ensure accuracy of payroll, encumbrances, and budgets.
          
          
          
          Percentage of time
          30
          
          
          
          
          Duties/Responsibilities
          
          • 
            
          • Assist grant Principal Investigators with budgetary questions and paperwork.
            
          • Prepare budgets and assist with all financial aspects of the department's Study Abroad Programs.
            
          • Work closely with Department Head to budget expenditures for departmental graduate assistant allocation and operating budget, e-rate return, Double Dogs return, and tuition differential return annually.
            
          • Review account balances on a monthly basis and process necessary budget journals/transfers to maintain positive balances by control chart strings.
            
            
            
            Percentage of time
            10
            
            
            
            

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