BUSINESS MANAGER I

Company: University of Georgia
Location: Athens
Posted on: April 16, 2024

Job Description:

Posting Details



Posting Details




Posting Number
S08572P


Working Title
BUSINESS MANAGER I


Department
COE-Research & Graduate Educ


About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.


About the College/Unit/Department
As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.

Named for Mary Frances Early, UGA's first African American graduate, in February 2020, the MFE COE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders.


College/Unit/Department website
https://coe.uga.edu/


Posting Type
External


Retirement Plan
TRS or ORP


Employment Type
Employee


Benefits Eligibility
Benefits Eligible


Full/Part time
Full Time


Work Schedule



Additional Schedule Information
M-F, 8 - 5


Advertised Salary
Range, based on experience.


Posting Date
05/27/2022


Open until filled
Yes


Closing Date



Proposed Starting Date
07/05/2022


Special Instructions to Applicants
Please attach resume and cover letter. Interview process will include a set of tasks to perform.


Location of Vacancy
Athens Area


EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).





Position Information




Classification Title
Business Operations Professional


FLSA



FTE
1.00


Minimum Qualifications



Preferred Qualifications
Bachelors degree in field or experiential equivalent.


Position Summary
The position performs professional-level accounting work and works closely with Institute directors and Institute fellows. The position utilizes close attention to grant/contract accounts and maintenance of income accounts to ensure they are current and balanced.

Activities and decisions are varied in nature, involving the solving of both common and complex problems. Discretion and confidentiality in financial and personnel conversations and matters is necessary. This position's supervisor or other appropriate position is consulted for clarification of policies where needed.


Knowledge, Skills, Abilities and/or Competencies
Knowledge of UGA systems, e.g. UGA Financials, OneUSG Connect, UGA Jobs, P-card, UGA Mart, and financial reporting options.
- Knowledge of general office practices and procedures, including strong word processing and spreadsheet skills.
- Excellent written and verbal communication as well as interpersonal skills.
- Ability to maintain confidential administrative and fiscal records.
- Strong organizational skills and time management skills and be able to exercise judgment in maintenance of accounting procedures.


Physical Demands
Work at a computer for several hours during the work day.


Is driving a responsibility of this position?
No


Is this a Position of Trust?
Yes


Does this position have operation, access, or control of financial resources?
Yes


Does this position require a P-Card?
Yes


Is having a P-Card an essential function of this position?
Yes


Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes


Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.


Background Investigation Policy






Duties/Responsibilities




Duties/Responsibilities
Account Review and Reconciliation


Review all transactions for state, IDC, sales, grant, residuals and foundation accounts on monthly basis, comparing local records with appropriate ledgers. Make any needed corrections immediately when errors are identified.
- Work closely with center directors to prepare and maintain budgets. Review account balances with directors regularly in order to discuss plans for revenue and expenditure.
- Assist faculty pre- and post-award paperwork for grants and contracts.
- Maintain financial records and track all account activity.


Percentage of time
25




Duties/Responsibilities
Personnel
- Consult regularly with Center directors regarding personnel needs to help determine appropriate processes needed to ensure appointment changes are made in a timely fashion. Advise directors on HR and Payroll policy and procedure.- Prepare or help prepare UGA Jobs postings.- Prepare or help prepare faculty hiring paperwork.- Prepare or help prepare OneUSG Connect transactions for appropriate personnel changes.- Review timecards to ensure appropriate entries and approvals are processed by payroll deadlines.Follow-up with supervisors where approvals in the compliance component are needed.- Review Estimated, Additional Pay, and Validate Pay reports for each pay period to ensure accuracy of payroll and report to CBO.
- Assist new hires with HR paperwork


Percentage of time
25




Duties/Responsibilities
-Help maintain accounts receivables process, reviewing open invoices on sales accounts and processing deposit transmittals on behalf of Center staff receiving funds.
-Review Accounts Receivable process on annual basis to ensure compliance with UGA standards.
-Submit accounts receivables paperwork to Accounting and manage correct depositing as funds are received.





Percentage of time
10




Duties/Responsibilities
Manage purchases for Centers, including:
- Process requisitions via UGAMart, and payment requests via UGA Financials, UGAF paper or electronic payment processes, and P-card transactions.
- Communicate regularly with Centers to determine purchasing needs, and appropriately distributed materials when received.
- Advise Centers on policies and procedures related to purchasing and payments. Ensure UGA / UGAF policies and procedures are followed. Review and help in processing of petty cash and gift card account requests. Reconcile transactions on these accounts and balances with custodian on a monthly basis.


Percentage of time
20




Duties/Responsibilities
Travel
- Assist faculty with travel arrangements as requested
- Serve as Expense Delegate where requested to help expedite processing.
- Review expense reimbursements for accuracy, supporting documentation, policy compliance, and available / approved budget.


Percentage of time
10




Duties/Responsibilities
- Manage yearly equipment inventory process for COE Centers
- Ensure equipment appropriately tagged by UGA or by College IT.
- Manage yearly review of employee equipment with employee signoff (inclusive of non-tagged equipment).
- Attend regular staff meetings.
- Participate in a minimum of 15 hours of training and professional development per calendar year.
- Perform additional duties as requested.
- Update directors on fiscal matters using oral and written reporting on a regular basis as needed, and in fixed budget meetings twice monthly.


Percentage of time
10

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