BUSINESS MANAGER I
Company: University of Georgia
Location: Athens
Posted on: April 16, 2024
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Job Description:
Posting Details
Posting Details
Posting Number
S08572P
Working Title
BUSINESS MANAGER I
Department
COE-Research & Graduate Educ
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated
as Georgia's oldest, most comprehensive, and most diversified
institution of higher education (). The proof is in our more than
235 years of academic and professional achievements and our
continual commitment to higher education. UGA is currently ranked
among the top 20 public universities in U.S. News & World Report.
The University's main campus is located in Athens, approximately 65
miles northeast of Atlanta, with extended campuses in Atlanta,
Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000
faculty and more than 7,700 full-time staff. The University's
enrollment exceeds 40,000 students including over 30,000
undergraduates and over 10,000 graduate and professional students.
Academic programs reside in 18 schools and colleges, as well as a
medical partnership with Augusta University housed on the UGA
Health Sciences Campus in Athens.
About the College/Unit/Department
As the 4th largest public college of education in the country and
the 3rd largest college at UGA, the Mary Frances Early College of
Education (MFE COE) improves the lives of residents of Georgia and
beyond through our instruction, research, and service. The MFE COE
is a comprehensive college with disciplines focused on teacher
preparation, counseling and human development, communication
sciences, human movement sciences, career development, student
affairs, and educational administration and policy. We place
significant emphasis on graduate education with approximately 40%
of our students at the graduate level, making us the second largest
college at UGA with respect to graduate education.
Named for Mary Frances Early, UGA's first African American
graduate, in February 2020, the MFE COE has a long and
distinguished history as a leader in diversity, equity, and
inclusion. Our other strengths include a) partnerships with
multiple units on campus, in the local community, and across the
state of Georgia, b) faculty expertise manifested in well- regarded
scholarship and applied practice, and c) recognition of our
academic programs by external stakeholders.
College/Unit/Department website
https://coe.uga.edu/
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
M-F, 8 - 5
Advertised Salary
Range, based on experience.
Posting Date
05/27/2022
Open until filled
Yes
Closing Date
Proposed Starting Date
07/05/2022
Special Instructions to Applicants
Please attach resume and cover letter. Interview process will
include a set of tasks to perform.
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative
Action employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, ethnicity, age, genetic
information, disability, gender identity, sexual orientation or
protected veteran status. Persons needing accommodations or
assistance with the accessibility of materials related to this
search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
Business Operations Professional
FLSA
FTE
1.00
Minimum Qualifications
Preferred Qualifications
Bachelors degree in field or experiential equivalent.
Position Summary
The position performs professional-level accounting work and works
closely with Institute directors and Institute fellows. The
position utilizes close attention to grant/contract accounts and
maintenance of income accounts to ensure they are current and
balanced.
Activities and decisions are varied in nature, involving the
solving of both common and complex problems. Discretion and
confidentiality in financial and personnel conversations and
matters is necessary. This position's supervisor or other
appropriate position is consulted for clarification of policies
where needed.
Knowledge, Skills, Abilities and/or Competencies
Knowledge of UGA systems, e.g. UGA Financials, OneUSG Connect, UGA
Jobs, P-card, UGA Mart, and financial reporting options.
- Knowledge of general office practices and procedures, including
strong word processing and spreadsheet skills.
- Excellent written and verbal communication as well as
interpersonal skills.
- Ability to maintain confidential administrative and fiscal
records.
- Strong organizational skills and time management skills and be
able to exercise judgment in maintenance of accounting
procedures.
Physical Demands
Work at a computer for several hours during the work day.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial
resources?
Yes
Does this position require a P-Card?
Yes
Is having a P-Card an essential function of this position?
Yes
Does this position have direct interaction or care of children
under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT
security, personnel records, patient records, or access to
chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with
financial responsibilities. For additional information about the
credit check criteria, visit the website.
Background Investigation Policy
Duties/Responsibilities
Duties/Responsibilities
Account Review and Reconciliation
Review all transactions for state, IDC, sales, grant, residuals and
foundation accounts on monthly basis, comparing local records with
appropriate ledgers. Make any needed corrections immediately when
errors are identified.
- Work closely with center directors to prepare and maintain
budgets. Review account balances with directors regularly in order
to discuss plans for revenue and expenditure.
- Assist faculty pre- and post-award paperwork for grants and
contracts.
- Maintain financial records and track all account activity.
Percentage of time
25
Duties/Responsibilities
Personnel
- Consult regularly with Center directors regarding personnel needs
to help determine appropriate processes needed to ensure
appointment changes are made in a timely fashion. Advise directors
on HR and Payroll policy and procedure.- Prepare or help prepare
UGA Jobs postings.- Prepare or help prepare faculty hiring
paperwork.- Prepare or help prepare OneUSG Connect transactions for
appropriate personnel changes.- Review timecards to ensure
appropriate entries and approvals are processed by payroll
deadlines.Follow-up with supervisors where approvals in the
compliance component are needed.- Review Estimated, Additional Pay,
and Validate Pay reports for each pay period to ensure accuracy of
payroll and report to CBO.
- Assist new hires with HR paperwork
Percentage of time
25
Duties/Responsibilities
-Help maintain accounts receivables process, reviewing open
invoices on sales accounts and processing deposit transmittals on
behalf of Center staff receiving funds.
-Review Accounts Receivable process on annual basis to ensure
compliance with UGA standards.
-Submit accounts receivables paperwork to Accounting and manage
correct depositing as funds are received.
Percentage of time
10
Duties/Responsibilities
Manage purchases for Centers, including:
- Process requisitions via UGAMart, and payment requests via UGA
Financials, UGAF paper or electronic payment processes, and P-card
transactions.
- Communicate regularly with Centers to determine purchasing needs,
and appropriately distributed materials when received.
- Advise Centers on policies and procedures related to purchasing
and payments. Ensure UGA / UGAF policies and procedures are
followed. Review and help in processing of petty cash and gift card
account requests. Reconcile transactions on these accounts and
balances with custodian on a monthly basis.
Percentage of time
20
Duties/Responsibilities
Travel
- Assist faculty with travel arrangements as requested
- Serve as Expense Delegate where requested to help expedite
processing.
- Review expense reimbursements for accuracy, supporting
documentation, policy compliance, and available / approved
budget.
Percentage of time
10
Duties/Responsibilities
- Manage yearly equipment inventory process for COE Centers
- Ensure equipment appropriately tagged by UGA or by College
IT.
- Manage yearly review of employee equipment with employee signoff
(inclusive of non-tagged equipment).
- Attend regular staff meetings.
- Participate in a minimum of 15 hours of training and professional
development per calendar year.
- Perform additional duties as requested.
- Update directors on fiscal matters using oral and written
reporting on a regular basis as needed, and in fixed budget
meetings twice monthly.
Percentage of time
10
Keywords: University of Georgia, Athens , BUSINESS MANAGER I, Executive , Athens, Georgia
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