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Administrative Associate II

Company: The University of Georgia
Location: Athens
Posted on: November 14, 2020

Job Description:

Posting Details

Posting NumberS04735PWorking TitleAdministrative Associate IIDepartmentFMD Work Request CenterAbout the University of Georgia The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( http://www.uga.edu/ ). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel within the Facilities Management Division manage, operate and maintain campus landscapes, buildings and infrastructure to promote the long-term sustainability of the University of Georgia.

College/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information 8:00 am – 5:00 pm Monday – Friday. Some night and/or weekend work may be required to meet departmental goals, deadlines and/or emergencies.

Advertised Salary$25,175 - $37,074Posting Date02/26/2020Open until filledYesClosing DateProposed Starting Date04/06/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Classification TitleOffice/Clerical AssistantFLSAJob FamilyAdministrativeFTE1.00Minimum Qualifications Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary This position will specifically report to Director of Facilities/Warehouse and Work Request Center. The position also supports (2) work coordinators, (4) staff in emergency call center, and the Associate Vice President’s Administrative Specialist. The primary duties include serving as office/department office manager, receiving customer facility project initiation requests, setting up electronic signature forms for project approvals, ensuring (professional, timely, and accurate) information is disseminated to staff,scheduling meetings with key customers, and providing meeting notes/after action summaries. The position will also maintain electronic filing systems.

This position also serves as the direct supervisor of FMD Warehouse – Administrative Associate I.

Knowledge, Skills, Abilities and/or Competencies Business classes or previous experience in business office.

Experience with Microsoft Office and Adobe Acrobat.

Ability to learn new computer programs.

Problem solving and decision making skills.

Strong communications skills.

Attention to detail.

Ability to work independently and without close supervision.

Physical Demands Sit and work at a computer for extended periods of time.

Is driving a responsibility of this position?YesIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities Provide administrative support to Work Request Center. Includes the following: Document creation, Printing/photocopy and other related duties, Maintain calendar of meetings/events, Order office supplies and order equipment.

Percentage of time40Duties/Responsibilities Supervise Administrative Associate I to include the following: Manage, oversee and direct work flow, Mentor and provide opportunities for professional development and growth, Conduct annual performance assessments as well as constructive feedback throughout the year.

Percentage of time25Duties/Responsibilities Maintain electronic files, create/disseminate reports, initiate customer facility project renovation requests, and provide after action summary reports related to facility project approvals.

Percentage of time15Duties/Responsibilities Assist with work Request Center communications. Includes the following: Maintain emergency call lists, Contact customer stakeholders concerning updates to facility requests, Monitor voice messages and respond as needed, Ensure staff receives timely information and messages.

Percentage of time10Duties/Responsibilities Serve as back up administrative support to AVP Administrative Specialist and for back up support for scheduling campus pest control work orders.

Percentage of time10Posting Specific Questions Required fields are indicated with an asterisk (*).

* How many years of experience do you have working in an office environment? 1-2

3-5

6-8

More than 10

* Please describe your level of proficiency and experience with Microsoft Office applications. (Open Ended Question)

* Do you possess a valid driver's license? No Response

No

Yes

Applicant Documents Required Documents Resume/CV

Cover Letter

Optional Documents

Keywords: The University of Georgia, Athens , Administrative Associate II, Other , Athens, Georgia

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