Company: Government jobs
Posted on: January 25, 2023
The Purchasing Specialist will assist the Procurement Manager carry
out day-to-day purchasing tasks. The Purchasing Specialist will be
able to research market trends, maintain relationships, track
inventory, and restock goods when needed.
Major Duties and Responsibilities
- Ensure all invoices have the required coding and approval by
each department before payment is disbursed.
- Assist in the maintenance of the vendor, including the W9.
- Reconcile invoices and purchase orders, process invoices for
payment and prepares accounts payable checks.
- Review payments for proper authorization, adequate budget to
pay and reasonable account coding; submits checks to vendors (by
mail, ACH, or pickup)
- Upload ACH and positive pay file; files invoices and supporting
- Process requisitions for all items requiring a purchase order
as defined in the City's purchasing policy.
- Coordinates purchasing details with vendor and the Purchasing
Department, including pricing revisions, order cancelation and
- Analyze invoices to ensure accuracy of goods delivered
- Resolve problems and issues arising from purchase of services,
equipment and supplies.
- Supports the coordination of procurement activities - prepares,
reviews, distributes and/or files routine correspondence,
memoranda, letters, and reports for the assigned team.
- Coordinates or assists with the preparation of solicitation
documents, the posting of project advertisements, the coordination
of meetings, the handling of bid openings and the routing of
contracts for execution/award as required by team member or
- Handles all electronic correspondence effectively and
- May coordinate calendar events to include planning/scheduling
appointments, meetings, and interviews; update training calendar on
a regular basis; contacts parties involved as appropriate.
- May prepare reports for team, division, or department.
- Handles special projects of an administrative or operational
nature as assigned.
- Performs related duties as assigned Desirable
Associates degree in business administration, procurement, or
related field with two (2) years' experience in purchasing and/or
contract administration. Or any equivalent combination of
education, training, and experience which provides the requisite
knowledge, skills, and abilities for this job.
Preferred Education & Experience
Bachelor's degree in business administration, procurement, or a
related area, plus 2 years' experience in government procurement.
Or any equivalent combination of education, training, and
experience which provides the requisite knowledge, skills, and
abilities for this job.
Certificates, Licenses and Registrations
Certification by Georgia Department of Administrative Services or
equivalent (e.g. Georgia Certified Purchasing Associate or
Certified Public Purchasing Buyer) is preferred.
- Knowledge, Skills and Abilities
- Knowledge of general accounting and bookkeeping practices.
--- Knowledge of State and Federal laws as related to accounting
and auditing functions.
--- Familiarity with public procurement terms, process,
requirements, and laws.
--- Intermediate knowledge of a cloud-based ERP system such as
Oracle in addition to Microsoft Office Suite applications.
--- Knowledge of administrative and office management procedures
--- Organizational and project management skills.
--- Knowledge of departmental structure and operations.
--- Display effective oral and written communications skills,
--- Ability to build effective relationships within the department,
the organization and with outside contacts.
--- Ability to compile, organize, prepare, and maintain an
assortment of records, reports, and information.
--- Intermediate use of computer hardware and office equipment.
--- Operate computers programmed with accounting software to
record, store, and analyze information.
--- Check figures, postings, and documents for correct entry,
mathematical accuracy, and proper codes.
--- Code documents according to company procedures.
--- Access computerized financial information to answer general
questions as well as those related to specific accounts.
--- Prioritizes and plans work activities and use time
--- Demonstrates accuracy and thoroughness, monitors own work to
ensure quality and applies feedback to improve performance
--- Interacts and communicates clearly with coworkers, citizens and
vendors in a courteous, friendly matter
--- Manages difficult situations, responds promptly to needs,
solicits consultant feedback to improve service, responds to
requests for service and assistance and meets commitments
--- Exhibits tact, consideration, and patience in difficult
--- Approaches sudden, unexpected challenges effectively with
--- Punctual, follows instructions, responds to management
direction and solicits feedback to improve performance
--- Problem Solving - Identifies and resolves problems time
efficiently; Gathers and analyzes information; Develops solutions;
--- Planning/Organizing - Prioritizes and plans work activities;
Uses time efficiently; Plans for additional resources; Organizes or
schedules other tasks; Develops realistic action plans.
--- Oral Communication - Speaks clearly and persuasively; Listens
and gets clarification when necessary; Responds well to questions;
Demonstrates presentation skills; Participates in meetings.
--- Written Communication - Writes clearly and concisely; Edits
work; Presents numerical data effectively; Able to read and
interpret written information.
May work an adjusted schedule for assisting in events occurring
after 5:00 p.m. such as meetings, or planned events.
We offer a complete benefits package to full-time employees
including health care, dental, vision, 401(a) defined contribution
retirement, optional 457(b) deferred compensation plans, life
insurance, short-term disability, 12 paid holidays, vacation, and
Part-time employees who work an average of 30 hours per week over
the course of a year, receive medical benefits and vacation and
sick leave on a pro-rated basis.
Keywords: Government jobs, Athens , Purchasing Specialist, Other , Clayton, Georgia
Didn't find what you're looking for? Search again!