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Events Planner

Company: University of Georgia
Location: Athens
Posted on: March 16, 2023

Job Description:

Posting Details

Posting Details

Posting Number

Working Title
Events Planner

FACS-Inst Hum Dev & Disability

About the University of Georgia

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education (). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University's enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department
The Institute on Human Development and Disability (IHDD), designated as a University Center for Excellence in Developmental Disabilities (UCEDD), is part of a national network of 68 university centers. IHDD operates with the support and advice of our Community Advisory Council. IHDD can be envisioned as stretching across Georgia, with educational programs and outreach projects touching every corner of the state. IHDD core funding is provided by the US Department of Health and Human Services, Administration on Intellectual and Developmental Disabilities. IHDD projects are funded by multiple grants, contracts, and private scholarships.

Since 1965, the faculty, staff, and students at IHDD have provided a strong and positive force for social change. IHDD focuses on the strengths and contributions of people with disabilities and conceptualizes disability as a natural part of human existence. Disability issues are explored from infancy through aging.

College/Unit/Department website

Posting Type

Retirement Plan

Employment Type

Benefits Eligibility
Benefits Eligible

Full/Part time
Part Time

Work Schedule

Additional Schedule Information
Afternoons preferred but is negotiable

Advertised Salary
Commensurate with Experience

Posting Date

Open until filled

Closing Date

Proposed Starting Date

Special Instructions to Applicants

Location of Vacancy
Athens Area

EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (

Position Information

Classification Title
External Affairs Paraprofessional/Professional



Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary
This part-time position is responsible for outreach activities across the state. It involves working with a variety of individuals and agencies. Individual will oversee in-person and virtual meetings and conferences, negotiate contracts and event sponsorships, coordinate event logistics, and prepare/manage event budgets.

Knowledge, Skills, Abilities and/or Competencies

  • Demonstrated skills at hosting virtual meetings utilizing Zoom and similar programs. This includes skills at utilizing features such as break out rooms and polling.
  • Demonstrated skill at contract and sponsorship negotiations.
  • A high level of professionalism with interpersonal skills to successfully work with diverse individuals and groups.
  • Self starter, takes initiative, and can work independently as well as in a team environment.
  • Demonstrated ability to manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
  • Proficiency with Microsoft Office software.
  • Attention to detail.

    Physical Demands
    Lifting up to 50 pounds, climbing stairs, working outdoors, sitting for extended periods of time in an office or event location. Driving.

    Is driving a responsibility of this position?

    Is this a Position of Trust?

    Does this position have operation, access, or control of financial resources?

    Does this position require a P-Card?

    Is having a P-Card an essential function of this position?

    Does this position have direct interaction or care of children under the age of 18 or direct patient care?

    Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

    Credit and P-Card policy
    Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.


    Work cooperatively with faculty and staff to coordinate logistics involved with developing and implementing event plans to ensure successful execution of events. This includes hosting virtual conferences, generating sponsorships dollars, communicating with venues regarding space reservations, meeting room set-ups, A/V requirements, oversight of lodging accommodations, and selecting menus. This may include direct on-site management of events including set up, coordination of registrations, and/or vendor needs.

    Percentage of time

    Creates budgets for programs and analyze financial information (e.g. revenues, expenditures) to ensure all operations are within budget. Accurately evaluate profit/loss of programs. Present budgets to supervisors and forecast future budget needs.

    Percentage of time

    Work cooperatively with faculty and staff to support evaluation efforts and generate reports to assist in evaluating program impact.

    Percentage of time

    Attend trainings, meetings and other ad hoc events.

    Percentage of time

Keywords: University of Georgia, Athens , Events Planner, Other , Athens, Georgia

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