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Research Funding Administrator

Company: University of Georgia
Location: Athens
Posted on: May 29, 2023

Job Description:

Posting Details

Posting Details

Posting Number S10157P

Working Title Research Funding Administrator

Department Franklin-Deans Business Office

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

M-F, 8-5

Advertised Salary $43,000 - $65,000 commensurate with relevant experience

Posting Date 03/28/2023

Open until filled Yes

Closing Date

Proposed Starting Date 04/17/2023

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (

Position Information

Classification Title Fiscal Affairs Manager

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The Research Funding Administrator position is considered a hands-on, high-level responsibility individual that reports to the Research Project Manager for all research/sponsored accounting including monitoring grant awards for accuracy and compliance with standards and providing post-award guidance. This incumbent serves as the contact for pre and post-award grant administration between the Franklin College Business Office (FCBO) and UGA's Office of Sponsored Project Administration (SPA). In the pre-award stage, the person in this position closely interfaces with Principal Investigators and Sponsored Programs in the submission of grant proposals. The employee provides support for post-awarding activities, such as monitoring grant awards for accuracy and compliance with standards and providing post-award guidance. This individual manages and prepares monthly reconciliation reports for the unit's research/research related accounts and will aid faculty and staff regarding policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

  • Direct experience in the area of research administration or financial project management.
  • Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
  • Knowledge of pre-award and post-award regulatory requirements.
  • Familiarity with grant policies related to federal funding agencies.
  • Strong attention to detail.
  • Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment.
  • Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
  • Software experience and expertise in:
    • MS Office Suite
    • Adobe Physical Demands
      • Sitting and working at a computer for extended periods of time.

        Is driving a responsibility of this position? No

        Is this a Position of Trust? Yes

        Does this position have operation, access, or control of financial resources? Yes

        Does this position require a P-Card? No

        Is having a P-Card an essential function of this position? No

        Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

        Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

        Credit and P-Card policy

        Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



        • Provide financial support and reports to faculty in the post-award stage of research projects.
        • Account management and monthly reconciliation for restricted projects.
        • Process HR/payroll actions that are related to grant projects for faculty and staff.
        • Meet with faculty PI's to review account activity, and ensure proper close-out of accounts.
        • Review expenditures for compliance and submit needed requests (CASB exception), review purchasing for export controls and prepare journal vouchers.
        • Assist faculty with effort and assist with planning.
        • Interface with and assist the departmental accountant with correct chart strings for travel authorities and expense statements, especially as it relates to grant projects.
        • Sub-contract administration, administrative action requests, research buyouts, no-cost extensions, and ensuring that grant projects are closed out properly.
        • Ensure that grant activities and expenditures are in accordance with federal, state, and university policies. Percentage of time 75 Duties/Responsibilities

          • Serve the Franklin College faculty in preparing and processing highly complex grant proposals, assist with proposal development, and non-typical reporting requirements utilizing the e-portal.
          • Assist faculty, staff and graduate students in propose/application development, preparation and submission (both new proposals and proposal for additional funding to existing agreements).
          • Create budgets, budget justifications, cost share budgets, directions regarding proposal content and formats to assure compliance with agency guidelines and requests for information, applicable Federal, State and Institutional regulations.
          • Insure accuracy of budgets, including salary and fringe benefits rates, travel, indirect costs, cost share and sub-contracts.
          • Serve as the key liaison between SPA, departments, colleges and centers regarding all research administration questions.
          • Provide assistance in identifying potential funding sources appropriate to faculty or students area of expertise or interest.
          • Assist the PI in writing justifications for special approvals and exceptions to OMB policies.
          • Handles all inquiries in conjunction with SPA regarding needed grant proposal information by granting agencies, faculty, collaborators and SPA.
          • If necessary, works with the Foundation Office in proposal submission activities, including initiative review, eligibility assessment, and technical and budget development. Percentage of time 15 Duties/Responsibilities

            Approvals and Compliance:
            • As a member of the staff in the department, this position supports the faculty, staff and students in the Franklin College of Arts and Sciences; this position either provides the requested customer service or refers it to the appropriate staff member to respond; in cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the manager and/or director to possible alternative resources.
            • Coordinate and provide leadership on special projects assigned by the director.
              • Perform tasks and assignments as instructed by the departmental leadership.
              • Collegiality, as well as professional and ethical conduct, is expected of all employees when engaging with colleagues, faculty members, students, administrators, and members of the public.

                Percentage of time 10

                Contact Information

                Recruitment Contact

                Contact Details

                For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

                Recruitment Contact Name Michelle Watts

                Recruitment Contact Email

                Recruitment Contact Phone n/a

                Posting Specific Questions

                Required fields are indicated with an asterisk (*). Applicant Documents Required Documents
              • Resume/CV
              • Cover Letter Optional Documents

Keywords: University of Georgia, Athens , Research Funding Administrator, Other , Athens, Georgia

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