Department Advisor

Company: University of Georgia
Location: Athens
Posted on: September 17, 2023

Job Description:

Posting Details



Posting Details




Posting Number
S10958P


Working Title
Department Advisor


Department
Terry-Management


About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.


About the College/Unit/Department



College/Unit/Department website



Posting Type
External


Retirement Plan
TRS or ORP


Employment Type
Employee


Benefits Eligibility
Benefits Eligible


Full/Part time
Full Time


Work Schedule



Additional Schedule Information
Monday through Friday 8:00 am - 5:00 pm


Advertised Salary
$55,000 +Commensurate with Experience


Posting Date
09/05/2023


Open until filled
Yes


Closing Date



Proposed Starting Date
10/01/2023


Special Instructions to Applicants



Location of Vacancy
Athens Area


EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).





Position Information




Classification Title
Academic Services Professional


FLSA
Exempt


FTE
1.00


Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.


Preferred Qualifications



Position Summary
This position provides academic advising, from major admission through graduation, to undergraduate students in the department/major; a high level of independent work is expected in service to students. This position also supports the department in a variety of student-focused tasks related to internships, record-keeping, job placements, scholarships and Double Dawgs. Additionally, this position is responsible for managing departmental class schedules and loading courses. The person in this position is expected to employ effective problem-solving and interpersonal communication skills. This advisor is an integral part of the department and an involved member of the Terry Advising Team, participating in meetings, professional development, events and student support activities.


Knowledge, Skills, Abilities and/or Competencies
Strong interpersonal communication and writing skills. Knowledge of UGA and Terry College academic programs, policies, and procedures desirable. Familiarity with student information system desirable. Prior advising or equivalent combination of training and experience.


Physical Demands
Working in a normal office environment.


Is driving a responsibility of this position?
No


Is this a Position of Trust?
Yes


Does this position have operation, access, or control of financial resources?
No


Does this position require a P-Card?
No


Is having a P-Card an essential function of this position?
No


Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes


Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.





Duties/Responsibilities




Duties/Responsibilities

Advise Terry Major/Certificate Students
Meet with assigned students to advise them on departmental and University curriculum requirements and to provide in-depth information and answer questions related to majors, areas of emphasis and/or certificates in the Terry College of Business. Provide each student with accurate information about their program of study, make recommendations about course selection for upcoming semesters, generate advising forms detailing these recommendations and maintain detailed SAGE notes about advising meetings. Communicate important academic calendar dates to students. As needed, counsel students on academic deficiencies, probation and dismissal. Provide accurate information regarding students' academic progress from major/certificate admission to graduation; complete graduation checks, maintain accurate graduation rosters and conduct graduation appointments. Answer student questions and concerns in a timely manner by phone, email and on a walk-in basis. Direct students to resources on campus, including but not limited to other departments/colleges at UGA, Honors, study abroad programs, tutoring and other forms of academic assistance, counseling, etc. Advisors at this level are expected to have full knowledge of resources that support students in areas other than their academic life and to refer students to appropriate individuals and offices as needed. They should also have significant experience with UGA rules, regulations, policies and procedures pertaining to academic advising, as well as a basic understanding of the Terry admissions process, other Terry majors and programs and the ability to skillfully use advising systems, including Athena, Banner, Argos, SAGE and Degreeworks. Monitor and control the appointment and walk-in process; create and update advising materials; maintain current files on all assigned students; keep up-to-date records on students in the major and department-related programs (e.g., certificates); archive such records as necessary.


Percentage of time
50




Duties/Responsibilities

Perform Department/Program Related Tasks
Provide academic program support as directed by the department head, including but not limited to,
* Participating in Terry College student orientation
* Serving as a resource to undergraduate student organizations
* Serving as an ex officio member of the department's Undergraduate Program Committee
* Assisting in the screening of undergraduate students for department, college and university recognition
* Participating in Terry Honors Day and Terry Convocation


Percentage of time
20




Duties/Responsibilities

Departmental Course Maintenance and Monitoring
Maintain all courses offered through the department. Load all courses and faculty (new and current) using Banner. Coordinate classroom requests and updates to courses. Schedule night exams as needed. Update CAPA as required. Monitor enrollment in undergraduate courses throughout registration cycle. Coordinate and clear student course access in department's major and area of emphasis. Manage student requests for equivalent transfer courses.


Percentage of time
15




Duties/Responsibilities
Attend Meetings, Professional Development and UGA/College EventsMeet periodically with direct supervisor, program directors and department advisor colleagues to coordinate assignments and enhance internal communication efforts. Maintain and enhance knowledge of college and university rules and policies affecting degree/certificate programs by regularly attending mandatory staff meetings, including monthly Terry Advisor Team meetings. Work with other Terry academic units to provide information on degree options, dual majors and collaborative efforts within Terry. Regularly attend advisor workshops and other professional development opportunities closely related to academic advising (e.g., Certificate in Academic Advising, Diversity & Inclusion Certificate). Attend Terry and UGA functions as required (including but not limited to Terry Majors Fair, Terry Convocation, Terry Major Orientation and welcome back events). Represent department at recruitment events as required.


Percentage of time
5




Duties/Responsibilities
Provide Career Advisement and AssistanceProvide students information on career opportunities; facilitate communications between students and the UGA Career Center, the department and employers, as well as between the department and Terry's Undergraduate Student Services office. Assist with student internship and job placements as needed. Comprise and keep a list of all student internships within the major. Monitor internship enrollment and compliance with departmental policy.


Percentage of time
5




Duties/Responsibilities
Perform Other Duties as Assigned


Percentage of time
5

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