Program Assistant - Gainesville
Company: University of Georgia
Location: Athens
Posted on: March 12, 2025
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Job Description:
Posting Details
Posting Details
Posting Number
S13254P
Working Title
Program Assistant - Gainesville
Department
PSO-Small Business Dev Center
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated
as Georgia's oldest, most comprehensive, and most diversified
institution of higher education . The proof is in our more than 235
years of academic and professional achievements and our continual
commitment to higher education. UGA is currently ranked among the
top 20 public universities in U.S. News & World Report. The
University's main campus is located in Athens, approximately 65
miles northeast of Atlanta, with extended campuses in Atlanta,
Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100
faculty and more than 7,700 full-time staff. The University's
enrollment exceeds 41,000 students including over 31,000
undergraduates and over 10,000 graduate and professional students.
Academic programs reside in 19 schools and colleges, including our
newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
M-F, 8-5; some nights and weekends
Advertised Salary
$50,000
Posting Date
02/13/2025
Open until filled
Yes
Closing Date
Proposed Starting Date
04/01/2025
Special Instructions to Applicants
Location of Vacancy
NE District
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative
Action employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, ethnicity, age, genetic
information, disability, gender identity, sexual orientation or
protected veteran status. Persons needing accommodations or
assistance with the accessibility of materials related to this
search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26
institutions of higher education and learning, as well as the
System Office. Our USG Statement of Core Values are Integrity,
Excellence, Accountability, and Respect. These values serve as the
foundation for all that we do as an organization, and each USG
community member is responsible for demonstrating and upholding
these standards. More details on the USG Statement of Core Values
and Code of Conduct are available in USG Board Policy 8.2.18.1.2
and can be found online at .
Additionally, USG supports Freedom of Expression as stated in Board
Policy 6.5 Freedom of Expression and Academic Freedom found online
at .
Position Information
Classification Title
Office/Clerical Lead
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please
contact your Human Resources office for an evaluation of
education/experience in lieu of the required minimum
qualifications.
Preferred Qualifications
Position Summary
The Program Assistant serves primarily as the first point of
contact for our UGA Small Business Development Center field
locations. This position is responsible for managing inquiries and
coordinating administrative management of the office. As the focal
point of the center, the Program Assistant will play a pivotal role
in managing daily operations to ensure a smooth and efficient
workflow. The ideal candidate will possess strong administrative
and customer service skills with the ability to multitask and
prioritize responsibilities effectively.
Knowledge, Skills, Abilities and/or Competencies
Physical Demands
Work at a computer work station for 8 hours per day on some days.
Lift and carry 30 pounds. Driving to perform job related
duties.
Is driving a responsibility of this position?
Yes
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial
resources?
Yes
Does this position require a P-Card?
Yes
Is having a P-Card an essential function of this position?
Yes
Does this position have direct interaction or care of children
under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT
security, personnel records, patient records, or access to
chemicals and medications)
No
Credit and P-Card policy
Be advised a credit check will be required for all positions with
financial responsibilities. For additional information about the
credit check criteria, visit the .
Background Investigation Policy
Offers of employment are contingent upon completion of a background
investigation including, a criminal background check demonstrating
your eligibility for employment with the University of Georgia;
confirmation of the credentials and employment history reflected in
your application materials (including reference checks) as they
relate to the job-based requirements of the position applied for;
and, if applicable, a satisfactory credit check. You may also be
subject to a pre-employment drug test for positions with high-risk
responsibilities, if applicable. Please visit the .
Duties/Responsibilities
Duties/Responsibilities
First Point of Contact
Serves as the first point of contact for office communication and
manages incoming inquiries (phone, email, web and walk-ins)
Maintains a working knowledge of SBDC and community resources in
order to route clients to the appropriate resource.
Presents a professional image and routes messages to consultants as
appropriate
When appropriate, gives short presentations about services and
represents SBDC at events
Percentage of time
35
Duties/Responsibilities
Office Administration
Maintains financial files by requesting P-Card preapprovals,
purchasing items, and sending p-card reconciliation paperwork to
the state business office.
Manages facilities and coordinates with UGA SBDC Business office
including but not limited to: ordering appropriate office supplies,
paying bills/invoices as needed, and handling incoming/outgoing
mail
Percentage of time
20
Duties/Responsibilities
Continuing Education Administration
Inputs courses into the registration system, managing the
registration process and providing customer service for CE
participants
Manages documentation of classes in accordance with UGA and SBA
standards.
Provides clerical and administrative support for local office's
continuing education programs including but not limited to:
collecting registration fees, processing refunds as appropriate,
ordering materials, and printing class materials.
Manages CE Evaluation process and responsible for pulling survey
results for the local center's programming
Percentage of time
20
Duties/Responsibilities
Center Coordination
Collaborates with State Office Marketing department to coordinate
promotional materials for CE classes and other center
promotion.
Manages a center calendar including CE events, and other relevant
office events and deadlines for the local center
Manages scheduling and correspondence with clients when requested
by consultants
Maintains a contact list and calendar of outreach meetings and
events with local referral sources and resource partners
Support organizational improvement efforts through active
involvement on internal committees, special projects, and various
assessments as directed by the state office.
Percentage of time
25
Keywords: University of Georgia, Athens , Program Assistant - Gainesville, Other , Athens, Georgia
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